CARE is an organization driven by its mission to overcome poverty and social injustice. Together with its partners, CARE Somalia works with vulnerable communities to address the underlying causes of poverty and promote peace and development, through its strategic goal to reduce poverty by empowering women, enhancing access to resources and services, and improving governance. CARE Somalia is seeking applications from qualified and talented candidates for the positions of Grants Managerbased in Hargeisa, Somalilandand Garowe, Puntland with frequent travel to other field offices.
- Summary of the position
The Grants Manager position exists to provide analysis on financial information, to co-ordinate budget preparation, reporting and revision activities as per CARE's reporting calendar, actively support proposal writing by providing consistent, timely and accurate budget information and tools as well as participating in relevant discussions. Supervise grants and contracts accounting and reporting functions to ensure compliance with Donor Reporting Requirements. Responsible for co-coordinating the preparation of Monthly Management Reports and Month-close related inputs such as Cost Pool Allocations, Revenue Recognition, Donor Invoicing and Receivable/Payable Reconciliations.
Responsibilities and Tasks
Job responsibility No. 1: Management Reporting and Financial analysis (15%)
- Co-ordinate the timely and accurate preparation of Management Reports as per established package; provide an analysis of the same identifying trends, opportunities, gaps, and risks.
- Provide support to management with advice on financial policies and risks based on analysis, guidelines provided and financial procedures
- Prepare any special analysis or reports upon management request including reports on shared cost and matching funds.
****Job responsibility No. 2:**** Budgets and Forecasting (35%)
- Develop, maintain the budget preparation toolkit comprised of Budget Preparation and Revision Guidelines, updated Budgets in ADP for sub-office costs, SPC and other cost pools, pipeline budgets and gap analysis. Budget contents and processes need to conform to CARE's budgeting systems
- Participate in all new proposal writing efforts by providing guidance, tools and information to expedite budget preparation in ADP and mapping to the Donor Format.
- Support in preparation of Annual Operating budgets and consolidate them for upload.
- Review proposal budgets and budget notes to ensure that all cost elements are included.
- Provide input to proposal development team related to how much contribution of the CO shared cost must be included in each proposal budget and highlight to the top management when this is not met.
- Review Grants documents for mapping/checklist.
****Job responsibility No.3: Donor Reports and Quality Review (25%)****
- Lead the process of preparing and finalizing projects' IPIAs with Cl members.
- Review donor contracts before signing off to ensure that all stated obligations are reasonable and following best practices.
- Ensure that all contractual documents are complete and filed appropriately.
- Ensure that all contractual obligations are properly highlighted to all stakeholders (program and programs support).
- Co-ordinate an accurate preparation and timely submission of donor reports as per reporting calendar and requirements.
- Liaise with PMs/SC, Cl Members and other stakeholders to ensure that all reporting conditions are met. For example, correct exchange rates, correct format and expense allocations, match requirements, project statistics.
****Job responsibility No.4: Staff and Talent Management (15%)****
- Identify training needs and performance gaps on grant management that should be addressed through training plan.
- Develop and maintain training materials for new and existing staff on budget preparation, revision, use of coding sheets, etc.
- Deliver training to staff at workshops, one-on-one and in co-ordination with the Risk Management Unit and Human Resources.
- Provide ad-hoc training and support to staff when they are having problems implementing/developing their donor coding sheets.
- Provide direct supervision to the grants accountants
****Job responsibility No.5: General and other Duties (10%)****
- Monitor CO exposure to currency gains and losses and adjust same in budgets.
- Act on behalf of the Grants and Contracts Coordinator in his/her absence in all matters related to G&C, Sub-Grants and budgeting
- Ensure that all grants and contracts documents are properly filed and stored for easy reference and access.
- Key contacts/relationships,
Internal contacts: Finance Director, Grants & Contracts Coordinator, Sub-Grants Team and the whole Finance Department team, Sub-office Finance Staff, Procurement Staff, ACD-P, Emergency team and Program Managers.
External Contacts: Cl members designated contacts for donor report submission and other contract management activities. Donor agencies within the country.
- Levels of authority and autonomy
Supervises the Grants Officer and Sub-Grants Officer and can organize own and unit's collective work based on established priorities. Negotiate schedules for quarterly budget revisions and implement these as per CARE’s budget preparation and revision calendar. Decide, advice, flag issues, and act on circumstances that expose CARE’s resource to risks (e.g. budget revisions to reduce exposure to third currency fluctuation).
- Required qualifications and competencies:
- Bachelors' degree in Business administration, Commerce, Finance/accounting option with CPA/ACCA or its equivalent to demonstrate the required skills for this position.
- 5 years’ experience in grants management and budgeting at similar level.
- Solid experience in managing audits and on donor compliance management
- Ability to work collaboratively with colleagues and provide support and advice as necessary
- Ability to manage a complex and diverse workload and to work to tight deadlines
- Solid knowledge of key donor regulations and compliance requirements (USG, EU, and ECHO).
- Excellent experience of computerised accounts packages, Excel, PowerPoint and Word
- Good in Capacity building and facilitation skills.
****6. Critical Competencies****
This is a combination of knowledge, skills and behaviour required of the position holder to enable him/her maximize performance on the job.
- Ability to work under stress to meet tied deadlines internally and externally.
- Prioritize work in a department where all activities are considered critical and urgent.
- Identify, separate and resolve "special projects" and keep this separate from routine work.
- Ability to effectively participate in exercises where traditionally finance has been left out or engaged after-the-fact e.g. budget development for new proposals.
- Change work practices from crisis management to "case management" culture, implement processes and orient staff (direct reports and other customers).
- Strong management skills
- Critical thinking and good analytical skills
****7. Working Conditions****
While the positions are based in Somaliland and Puntland respectively, it is expected that frequent travel to other field offices is necessary (about 25%). Certain activities, such as budget revisions, need to be conducted in the field. It is expected that the position holder will act on behalf of the Grants& Contracts Coordinator while she/he is away. This requires strong managerial skills to be able to provide the support to the internal and external customers and to ensure seamless operation in finance deliverables.
HOW TO APPLY:
Interested candidates who meet the criteria above are encouraged to send their application letters and detailed CVs to recruit@som.care.org by ****13th August 2015****.****Kindly indicate the position title and preferred location on the subject line when applying****.
*Only shortlisted candidates will be contacted.*
****CARE is an Equal Opportunity Employer promoting gender, equity and diversity. Female candidates are strongly encouraged to apply. Our selection process reflects our commitment to the protection of children from abuse.****
